Plan, build and grow
Gaming cafe setup and consulting
From the first floor plan to a full house. We help you plan the space, build the PCs, run the floor on Olympus and find income beyond hourly play.
Who it's for
Wherever your cafe is today
Opening a new cafe
Location, layout, seat mix, hardware and a launch plan, before you spend on the fit-out.
Upgrading an existing cafe
New PCs, a better layout or a move to Olympus, planned so the cafe keeps running.
Growing your income
A revenue review and new income streams, from retail and events to brand deals.
What we do
Plan, build, run and grow
Take the whole journey with us, or just the part you need.
- 01 · Plan
Get the plan right first
- Location and footfall review
- Floor layout and seat mix: PCs, consoles, VR, sim racing
- Business model and pricing strategy
- Budget and timeline
- 02 · Build
Build it for the games people play
- PC fleet specs and custom builds
- Peripherals from brands players trust
- Olympus installed and configured from day one
- 03 · Run and grow
Keep it full and profitable
- Revenue reviews and the metrics to watch
- Retail and extra income streams
- Tournaments and brand activations
Beyond hourly play
More ways for your cafe to earn
Hourly play pays the rent. These are the income streams we help cafes add on top.
Peripheral retail
A counter for headsets, mice and keyboards from brands we work with. Players try them first, then buy.
PC build orders
Your regulars want rigs of their own. Refer or sell custom builds through your cafe.
Food and drinks to the seat
Orders from the gamer's PC through Olympus, so snacks sell without a queue.
Gamepasses and memberships
Prepaid hours and passes bring cash in early and players back often.
Tournaments and LAN nights
Entry fees, full seats on slow nights and a reason to post about your cafe.
Brand activations
Brands pay to put products in players' hands. We bring the brands to your cafe.
Private events
Birthdays, college groups and company team nights, booked as packages.
Revenue reviews
A regular look at your numbers so the next change is based on data, not guesswork.
Revenue analysis
What a revenue review covers
We read your Olympus reports, or your books if you're not on Olympus yet, and come back with a short, practical plan.
- Pricing by hour, day and seat type
- Busy and idle hours, and what to do with the idle ones
- Seat mix: which machines earn and which sit empty
- Food and drink, gamepass and member revenue
- Leaks: unbilled time, discounts that don't pay back
- Three changes to make first
Metrics to follow
Eight numbers every cafe owner should watch
Olympus reports your sessions, revenue and orders, so most of these come straight from your dashboard.
| Metric | How to calculate it | Why it matters |
|---|---|---|
| Seat occupancy | Hours sold ÷ hours available | Tells you whether you need more seats, better off-peak offers or a different seat mix. |
| Revenue per seat hour | Total revenue ÷ seat hours available | The one number to compare days, branches and price changes fairly. |
| Peak and off-peak mix | Hours sold by time slot | Shows where discounts, leagues and events will do the most good. |
| Food and drink attach rate | Sessions with an order ÷ all sessions | The easiest revenue to grow without adding a single seat. |
| Prepaid and member share | Gamepass and wallet revenue ÷ total revenue | Cash up front, and players who come back to use it. |
| Repeat player rate | Players with two or more visits in 30 days ÷ all players | Loyalty is cheaper than new footfall. Watch it after every change. |
| Unbilled time | Session time with no matching payment | What manual billing quietly loses every night. |
| Payback period | Setup cost ÷ monthly profit | Keeps expansion honest. Use profit, not revenue. |
How it works
How a consultation runs
Discovery call
Your plans, your space or your current numbers, and what you want to change.
Review
We look at the site, the layout or your reports, depending on where you are.
Proposal
A clear scope: what we will do, the hardware, and the timeline.
Build and launch
We build the PCs, set up Olympus and help you open, or roll out the changes.
Follow-up
We check the numbers with you after launch and adjust.
Brands we work with
Hardware players trust
FAQ
Questions we hear often
How do I start a gaming cafe in India?
Do you only work with new cafes?
Can you build the PCs for my cafe?
Can you look at my numbers if I don't use Olympus?
How much does a cafe setup cost?
Can you help with tournaments at my cafe?
Let's plan your cafe
Tell us where you are, and we will tell you what we would do next.